Your clinic keeps running
even when you step away.
Running a clinic means treating patients and managing a constant stream of calls, WhatsApp messages, appointment gaps, insurance claims, follow-up reminders and review requests — often all at once. Most of that admin repeats every single day and can run on autopilot without changing a thing. Your practice management software, your calendar and your insurers — Adeslas, Sanitas, DKV — all stay exactly where they are.
See also
- AI receptionist for clinics — who sets it up, what it costs, what it will not do and when it is not worth it.
Frequently asked questions
Do we have to change our practice management software to use your automations?
No. We work with the diary the clinic already uses. Where the software has an open connection, we connect to it; where it does not — the case with some dental practice systems installed on a computer inside the clinic — the system reads what that software already sends or exports, proposes the action, and a member of the reception team confirms it with one click. Nothing has to be migrated.
How long does setup take for a clinic?
Most clinics are fully live within 2 to 4 weeks. The first week covers the audit and integrations; the second week covers testing and team training. There is no downtime and no need to change any existing tool.
Can the system handle insurance billing with Adeslas, Sanitas and DKV automatically?
Yes. Once a visit is recorded, the system automatically generates and sends the corresponding claim to the insurer (Adeslas, Sanitas, DKV and others), logs the status and alerts staff only when manual action is required.
What happens when a patient cancels or requests an appointment outside office hours?
The 24/7 WhatsApp AI handles after-hours cancellations and new booking requests in real time. It frees the slot in the calendar, sends a confirmation to the patient and notifies reception the next morning with a summary of all overnight activity.
Who sets up an AI receptionist for a clinic in Europe, and what does it cost?
We do, remotely, with the price published: €990 to implement plus €79/month maintenance, no lock-in and VAT not included, with WhatsApp API and AI model usage billed by their own providers to the clinic's own account. The catalogue entry carries a video demo, and when it is worth it and when it is not is set out in our guide to the AI receptionist for clinics.
How it is built, piece by piece
Everything on this page is made of the same pieces, and each one can be built separately and seen running before you decide. They are all in the automation catalogue, with prices and video:
How many appointments are you losing every month?
Tell us how your clinic works and we'll show you exactly what can be automated first — no obligation, no pressure.
You might also like
Articles from our blog related to your sector.